Scientific papers

Scientific papers

Preparation of manuscripts

We provide professional support at all stages of scientific data processing and academic writing for publication in leading journals. We can write from a draft, edit or translate:

  • original research papers
  • review articles
  • commentaries
  • letters to the editor
  • case reports
  • meta-analyses and systematic reviews

We may also provide only one or a few selected aspects of preparation of your manuscript:

  • academic assessment of sources (e.g. final investigation report)
  • statistical consultations
  • preparation of figures, line drawings and graphs ready for submission
  • native speaker proofreading
  • literature reviews and bibliography validation
  • analysis of the potential to publish
  • journal selection based on academic content and expected impact factor
  • preparation of covering letters to journal editors
  • editing and formatting according to IMRAD1 scheme and other ICMJE2 requirements and journal guidelines
  • preparing responses to reviewers’ comments
  • technical support during submission

Assistance in preparation of a scientific paper involves close co-operation between the author and an expert medical writer, and encompasses preparation of all sections of an article including:

  • appropriate planning of the article
  • preparation of the abstract, introduction and methods sections
  • selection and presentation of results
  • suggestions for the discussion
  • selection of corresponding references

We carefully follow the GPP33 guidelines, developing articles and presentations.  In ethical manner we respect also Good Publication Practice for communicating company sponsored medical research4.

1IMRAD: The structure of scientific papers, which are divided into the following sections: Introduction, Methods, Results, and Discussion
2ICMJE: International Committee of Medical Journal Editors
3GPP: Good Publication Practice
4BMJ 2009;339:b4330"

Working with medical writing team

We work with renowned medical writers, all of whom have many years of experience in successful publications. Our medical writers hold a high university degree (MD, PhD) and have completed more than one university degree in a life science discipline. Our medical writers specialise in: allergology, anaesthesiology, angiology, biotechnology, cardiology, clinical pharmacology, dermatology, diabetology, emergency medicine, endocrinology, gastroenterology, geriatrics, gynaecology, haematology, histology, implantology, infectious diseases, intensive care, medical devices, medical nutrition, metabolic diseases, molecular biology, nephrology, neurology, oncology and tumour biology, paediatrics, parasitology, pharmacoeconomics, psychiatry and clinical psychology, pulmonology, radiology, rheumatology, surgery, toxicology, transplantology and ultrasonography.

Our medical writers will edit your manuscript to the highest possible standards. Since they are specialists within their fields, they can strengthen your article through rigorous editing by dealing with potential difficulties that referees are otherwise likely to raise. Proper Medical Writing will take over the ever-important process of writing an appropriate covering letter in order to engage the interest of the editors. Additionally, the medical writing department can help you produce abstracts and Power Point presentations to put across your message at world-class conferences in the best possible way.

While working on manuscripts, our medical writers are supported by statisticians and medical experts. Preparation of a scientific paper involves close collaboration with its author(s) to ensure that the final text for publication is consistent with author expectations. Additionally, working in close collaboration with a medical writer provides an opportunity to gain expertise in writing scientific papers. Consequently, the proposed editorial process is also an effective form of individual training for authors.

Proper Medical Writing will help you choose the most appropriate journal for submission based on various criteria such as the impact factor (IF) and relevance to your research. Since the medical writers who collaborate with us are very familiar with a wide range of medical journals, their requirements and preferences, they are able to gauge the strength of your manuscript well before its submission. In so doing, the often frustrating and time-consuming submission process becomes much easier, more friendly and convenient.

Please do not hesitate to contact us for a preliminary estimate.

Medical translations

English is increasingly becoming the language of choice for the global dissemination of medical and scientific data. Proper Medical Writing has world-class translators, who can translate medical papers from any language into Polish. In addition, we can offer professional help in translating manuscripts from Polish into English and many other languages. Our medical translators are physicians with an excellent command of the English language and many years of experience in translating medical texts. To ensure the topmost standards, their expert translations are followed by medical and linguistic review by native speakers.

PMW translation services include:

  • translation of academic papers and articles
  • from any language into Polish
  • from Polish into English, German, French, Spanish and Russian
  • language correction of scientific papers written in Polish and English: appropriateness of style and vocabulary, logical structure and coherence, factual errors or inaccuracies
  • review of each text by a selected Medical Writer specializing in particular scientific field
  • correction of each text by an experienced Native Speaker with first-hand knowledge of the style, tone and dialect of medical English

Please contact us for a free preliminary estimate.

PMW Ethical Standards

Proper Medical Writing complies with the Good Publication Practice for Communicating Company-Sponsored Medical Research (GPP3)1. According to these guidelines:

  • writing articles is carried out in close collaboration with the author
  • all co-authors must agree to use the services of Proper Medical Writing
  • authors must acquaint themselves with the changes introduced by the editor, and should accept the final version before sending the article to the journal
  • authors can transfer the administrative aspects of preparing the article for publication or public presentation to the editor
  • the medical writer does not usually meet the criteria for authorship as defined by the International Committee of Medical Journal Editors (ICMJE) 2; but if he/she has made a substantial contribution (e.g., in the interpretation of results or a major review of the literature), and is ready to take responsibility for at least one aspect of the publication, then he/she should be listed as a co-author
  • statisticians provide significant intellectual contribution; therefore, they should be listed as co-authors according to GPP3
  • the editor should make sure that the authors include disclosure statements, including clauses on conflict of interest, research funding, contributions, and acknowledgements
  • the editor has a duty to make every effort to ensure the accuracy and reliability of publications in the field in which he collaborated with the authors.

Medical writing (editing or writing of medical texts) is not the same as ghostwriting (employing a "ghostwriter"). The Association of American Medical Colleges is opposed to equating the use of these two services, and it states that: "transparent writing collaboration with attribution between academic and industry investigators, medical writers, and/or technical experts is not ghostwriting." 3. Indeed, the articles on ghostwriting that are cited in the GPP3 guidelines (4-6) all stress that a medical writer listed in the Acknowledgements cannot be considered a ghostwriter.

According to the European Medical Writers Association (EMWA) guidelines, the authors of the publication are those persons from the team working on its preparation that meet the uniform requirements of the ICMJE. These persons must have significantly contributed to: (a) conception and design of research or data collection, data analysis, and interpretation; (b) drafting the article or its critical correction in terms of intellectual content; and (c) final approval of the version of the article to be published. Authors must meet all three of the above criteria. Moreover, any other person who also meets the three criteria should be included in the list of authors. In addition, listed authors of the publication should be prepared to take responsibility for at least one aspect of the research.

In most publications on clinical trials, the medical editor, who was not involved in the study design, data analysis, or their interpretation, does not qualify to be called an author according to the Vancouver criteria. As long as editors collaborate closely with the authors mentioned by name, there are no ethical contraindications to use their services. EMWA encourages pharmaceutical companies to comply with the recommendations of the Good Publication Practice for Pharmaceutical Companies. Medical editors employed by the companies funding the project may be involved in the creation of publications; their contribution to the work and the relationship with the sponsor should, however, be disclosed, as well as the information about the financing and organization of research.


1 Battisti WP, Wager E, Baltzer L, et al. Good Publication Practice for Communicating Company-Sponsored Medical Research: GPP3. Ann Intern Med. 2015;163:461-464. doi:10.7326/M15-0288
3 Industry funding of medical education. Report of an AAMC task force. 2008, Lo B, Field MJ, Institute of Medicine.
3 Woolley KL. Goodbye ghostwriters!: How to work ethically and efficiently with professional medical writers. Chest. 2006;130:921-3. doi:10.1378/chest.130.3.921
4 Hamilton CW. Differential diagnosis: distinguishing between ghostwriting and professional medical writing in biomedical journals [Letter]. JAMA Intern Med. 2013;173:2091-2. doi:10.1001/jamainternmed.2013.10420
5 Stretton S. Systematic review on the primary and secondary reporting of the prevalence of ghostwriting in the medical literature. BMJ Open. 2014;4:e004777. doi:10.1136/bmjopen-2013-004777
6 Jacobs A, Wager E. European Medical Writers Association (EMWA) guidelines on the role of medical writers in developing peer-reviewed publications. Curr Med Res Opin. 2005;21:317-21. doi:10.1185/030079905X25578