About us

About us

Who we are

Proper Medical Writing is a regulatory medical writing consultancy founded in 2009, with a firm position in the Central European market. The company prides itself in a high intellectual capital, expertise, and experience resulting in excellent quality of its services.

PMW delivers clinical trial documentation, study design, statistical analysis, scientific translations, experts meetings, and trainings in a timely manner and at a competitive cost. It also specialises in the following: designing observational studies and patient registries; preparing formal documentation for drug safety and registration; and preparing and editing scientific texts, particularly scientific publications, and clinical data management. PMW covers all clinical areas, presenting an extensive portfolio in oncology, endocrinology, urology, pulmonology, cardiology, infectious diseases, and dermatology.

PMW’s knowledge of the medical field has inspired trust in many pharmaceutical/biotech companies, CROs, institutes, and scientific societies.


The PMW team consists of experienced professionals from various medical and bioscience-related backgrounds. Many of them have higher degrees (MD or PhD), and graduated in more than one life sciences field. Thanks to a broad portfolio of specialists, we can ensure the appropriate selection of expert teams, which lead by a project manager guarantees optimum results.


To read more about our specialists, please select the specific service.


Maria Kołtowska-Häggström

Maria Kołtowska-Häggström, a medical director at Proper Medical Writing - is a specialist in medical and regulatory writing.

With more than 20 years’ experience in senior positions within global pharmaceutical companies (Senior Medical Director at Pfizer Inc.), she has been involved in the design of clinical trials, including observational studies and patient registries, and she has actively taken part in the preparation of clinical trial documentation.

Maria has been a leading member of numerous research groups investigating patients with pituitary disorders managed in real-life clinical settings. Furthermore, she has an extensive track record in research relating to quality of life and patient-reported outcomes. She is a member of various professional societies; in particular she is an active member of the European Medical Writing Association (EMWA) in which she is a workshop leader and a member of the editorial board of Medical Writing.


Maciej Bagiński

Maciej Bagiński is Chief Executive Officer of Proper Medical Writing.

For several years he held key management positions in a number of international corporations (Pharmacia & Upjohn, Hexal, Agfa Gaevert) and Polish companies (Multikino).

Since 2011 he has been a board member of Polish Humanitarian Action (PAH). He is also president and associate of IPOZ Consulting. Maciej graduated from the Philosophy Department of the Catholic University of Lublin (KUL). Then he completed postgraduate studies in management at Nicolaus Copernicus University (UMK), and doctoral studies at Warsaw School of Economics (SGH).


Agnieszka Linkiewicz-Zegan

Graduate of the Faculty of Psychology at the University of Warsaw and postgraduate studies at the Faculty of Management and Communication at the Jagiellonian University. Before she started working at Proper Medical Writing (PMW), Agnieszka was the assistant editor of the journal "Medycyna po Dyplomie" at Medical Tribune Polska. At PMW, she is a champion in formatting and an expert on clinical trial documentation. Agnieszka leads PMW projects and manages teams of medical writers. She is a member of the Polish Association for Good Clinical Practice and European Medical Writers Association (EMWA) and regularly attends EMWA conferences. Agnieszka is working towards an EMWA foundation certificate in the specialty of Drug Development as part of EMWA’s educational programme.

Diana Wójcik

Graduate of the Faculty of Pharmacy at the University of Warsaw. Apart from Proper Medical Writing, Diana also works at the Independent Public Children's Clinical Hospital in Warsaw, where she aseptically prepares parenteral nutrition, infusion fluids and individual doses of medicines for small patients. At PMW, Diana is a specialist in Advisory Board reporting, editing of scientific texts and multimedia presentations. She also manages PMW projects and leads human resource activities.

Dorota Szymańska

Graduate of the Faculty of Management at Koźminski University in Warsaw, master's degree in Public Health at the Medical University of Łódź. She manages projects at Proper Medical Writing (PMW), and in particular prepares medical papers for publication. She is a member of the Polish Association for Good Clinical Practice and European Medical Writers Association (EMWA), and has participated in a variety of workshops at EMWA conferences.

Małgorzata Paradowska

Graduate of the Faculty of Health Sciences at the Medical University of Warsaw and specializes in Public Health and Dietetics. At Proper Medical Writing, she assists medical device manufacturers in obtaining CE marking for products. She is also responsible for writing scientific publications, posters, presentations, and advisory board reports. She is a member of the Polish Association for Good Clinical Practice (GCPpl) and the European Medical Writers Association (EMWA), and has participated in many workshops at EMWA conferences.


Ewa Marczuk

Graduate of the Faculty of Pharmacy at the Medical University of Warsaw. After graduating, she worked in a global pharmacovigilance data center. At Proper Medical Writing, she manages projects, writes scientific papers and advisory board reports, edits and formats manuscripts, and ensures high publication quality. She is a member of the European Medical Writers Association.

Trusted Us

Pharmaceutical companies

  • Abbott
  • Adamed
  • Amgen
  • AstraZeneca
  • Bayer
  • Bioton
  • Bristol-Myers Squibb
  • Celon Pharma
  • Danone
  • Egis
  • Eli Lilly
  • Eusa Pharma
  • Glaxo-Smith-Kline
  • Ipsen
  • Medicus
  • MSD
  • Mundipharma
  • Novartis
  • Novo Nordisk
  • Nycomed
  • Orphan
  • Roche
  • Sanofi
  • Pfizer
  • UCB

Medical devices

  • Braster S.A. (Braster)
  • DreamJay (Nightly)
  • DrOmnibus (ABA DrOmnibus)
  • Galderma
  • Lekolepki
  • Nestmedic (Pregnabit)
  • RemmedVR (RemmedVR Headset)
  • Valeant

Scientific institutes and societies

  • Agency for Health Technology Assessment in Poland
  • Children’s Memorial Health Institute
  • Foot Clinic in Warsaw
  • Institute of Biotechnology and Antibiotics
  • Institute of Cardiology
  • Institute of Mother and Child
  • John Paul II Hospital in Cracow
  • Medical University of Gdańsk
  • Medical University of Warsaw
  • Medical University of Wroclaw
  • National Institute of Hygiene
  • NZOZ Nasz Lekarz in Torun
  • Polish Cardiac Society
  • Polish Dermatological Society
  • Polish Federation for Diabetes Education
  • Polish Heart Journal
  • Polish Mother's Memorial Hospital - Research Institute
  • Polish Ophthalmological Society
  • Polish Society for Rheumatology
  • Polish Transplantation Society
  • Poznan University of Medical Sciences
  • Royal Dent


Proper Medical Writing (PMW) specializes in providing medical writing services to medical doctors, public healthcare institutions and pharmaceutical companies.

To satisfy the demand for our services we are constantly looking for educated and experienced professionals to join our team in Warsaw or to work remotely.

We are looking for individuals specialising in the following areas:

  • Editing, formatting and proofreading
  • Writing: Manuscripts, abstracts, product monographs, reports and review articles
  • Translations: English to Polish, Polish to English, other languages to English
  • Peer Review
  • PowerPoint Presentations
  • Journal Recommendations


If you are interested in joining our team on a freelance basis or otherwise, please contact us at: pmw.hr@propermedicalwriting.com

Press release

  • Puls Biznesu - Niełatwe publikacje naukowe | May 2014 - article in Polish

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  • Przegląd okulistyczny - PROPER MEDICAL WRITING | June 2010 - article in Polish

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  • Proper Medical Writing - Menedżer zdrowia | June 2007 - article in Polish

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